resolve comments in word greyed out

Select one of the options marked by colored frame. Microsoft is again playing with something they do not apparently understand here, and causing a serious bandwidth suck by forcing us to use multiple areas to reach all of the capabilities in comments. You will find a command,Delete All Resolved Comments, for getting rid of all comments that have been marked as resolved. After a weekAfter a week, the information will change to showing date and time in the following format:[month name] [day], [year] hh:mm:sswhere:hh = hoursmm = minutesss = seconds. The switch to Modern Comments has frustrated many users and made many users angry. Now, a comment or reply can only be edited by the person who created it. Word lets you show/hide comments by author. add new images tocomments will come in a subsequent update). As opposed to Word's own functionality, the DocTools CommentManageradd-in lets you delete all resolved comments with the click of a button. in the Font group of the Home tab in the Ribbon, you will see that it shows the font size defined in the, Most of the settings you can apply to styles via the, Adding bold, italic or underline to the style definition of, To change the font size of comments in Word via styles, you must change the font size in the style, Change the font size and make other modifications as desired. When those have been addressed, comments allow you to mark that thread as resolved. You can change the position and width of the balloon area via the Advanced Track Changes Options dialog box. How does comment drafting work? A consistent experience across applications makes everything flow smoothly. By clicking Accept all cookies, you agree Stack Exchange can store cookies on your device and disclose information in accordance with our Cookie Policy. If you haveDocTools CommentManager, pressingEsc will position the insertion point after the scope you selected, ready for you to continue typing without first deselecting the comment scope. Marshall is a writer with experience in the data storage industry. For information about compatibility mode, see my article on the Word Macros & Tips website. Click in the comment text of the comment you are going to reply to. If you change that language, the date and time information will automatically change too. Please check if there is "Compatibility Mode" shown next the file's name at the top of the Word app. If viewing and adding these other content types in the default comment cards is essential to your workflow, let us knowusing the in-app feedbackso we can prioritize future improvements to modern comments. Figure 20. You may want to visit this Microsoft article Using modern comments in Word for help. In this view, contextual commentsare side-by-side with the page content, to help you focus on the feedback thats most relevant to the part of the document youre working on. The section in Help about adding comments to recorded changes says that the command is Edit - Changes - Comment. "Video Frame Rate" should now be enabled. Microsoft has introduced a temporary option in Word that lets you turn off Modern Comments and revert to Classic Comments. Add a comment 6 Answers Sorted by: 3 If you save the file as a .doc file you can remove the comments. For details, see How to delete resolved comments in Word. However, the comment remains in the document until you delete it. So far, the functionality is changing too often. TheMarkup Area or Balloon Area is shown in the left or right margin depending on your settings. This will revert to the old comment features. After you post, others will be able to see your comment. Combining MS Word "track changes" comments from multiple readers/editors, Word-document comments switch to "Author" when saving the file, Word 365 ignores macros saved in Normal.dotm. Figure 3. Resolved comment threads won't appear in the contextual view (though you can still find them in the Comments pane) to help you stay focused on whats active. rev2023.3.1.43266. The changes are made in copy of the document so that the original document remains unchanged. The cause of this issue can be that your Office package isn't activated. The currently defined user name and initials are also used in insertions, deletions, and formatting changes made while track changes is turned on. See also the macro solution later in this article. As previously noted in this post, we have been working on bringing a set of changes to the experience to address the feedback from this community. TheDocTools CommentManager add-in lets you easily change author names and initials in all comments or in only comment by a specific author. Super User is a question and answer site for computer enthusiasts and power users. This meant that any collaborators on a shared document could see your comment before it was complete. A new comment has just been added, ready for typing comment text. Leaving comments in a Word document is a good way to leave feedback on a piece youre reviewing. These new commenting experiences are ideal for today's remote teams who may be working together from across town or around the world. See Figure 16 and Figure 17 below (red text). (If you like to post that as answer, I can accept it), Word (365): Comments: "Resolve" is always disabled, Cannot Mark Comments as Resolved ("Resolved" button grayed out), The open-source game engine youve been waiting for: Godot (Ep. TIP: If you want to remove the name from tracked changes and comments, you can type e.g. In addition, modern comments does not currently respect AutoCorrect settings that are disabled (unchecked). If you have a lot of comments in the Word document that you would like to delete all at once, select the arrow under Delete and then select the Delete All Comments In Document option. the text that was selected when the comment(s) were inserted, is still in the document. Repeat this step for as many comments as you need to leave in the piece. A comment will expand when you click the comment. Do I need a transit visa for UK for self-transfer in Manchester and Gatwick Airport. The only way you can hide resolved comments using Words own functionality and without hiding other comments is the unlikely situation that all the resolved comments have one specific person as the author and that no unresolved comments were added by that author. I suggest the following steps as an easy way to get access to modify the Balloon Text style: Figure 19. Asking for help, clarification, or responding to other answers. If so, please backup the file fist, then upgrade the document to the newest file format via going to File > Info, use Convert function. Only if you view comments and revisions inline or in the Reviewing pane, or if you switch to Draft view or Outline view, numbers are shown together with the author initials. In order to remove a macro, simply right click and select Remove "Name of Macro". Word lets you view documents in a number of ways. To subscribe to this RSS feed, copy and paste this URL into your RSS reader. Then right click on the clip. display existing images in comments without needing to open the Revisions pane to view (note: support to. To can add a reply to a comment directly from the comment. When you click a comment icon, the first-level comment and all replies to it, if any, will appear in the small comment window that opens. To switch between the contextual view and the Comments pane, simply click the Comments button in the upper right corner of your Word window. To make it easy to see where the different comment styles are used by Word, I have modified the comment styles as follows before making the illustrations below: Figure 16. The comments are no longer numbered when shown in balloons. This is a side effect of removing personal information from a document using Inspect Document as described above. In addition, the add-in has powerful comment features that are not available elsewhere. Now, if you're an enterprise user working on cloud files, you can more easily use an @mention to call out to one or more of your colleagues in your organization or school. For help on finding the comment style names in the language of your version of Word, see my articles: Below, you will find the four comment styles listed with names in English, Danish, German, and French. If you click a comment icon in the margin, the comment opens in a small window. Note that there are some oddities in relation to the comment styles as you will see, not everything works as expected if modifying the comment styles. See Figure 16 and Figure 17 below (red text). When you're drafting a comment, your comment cant be seen by others. The User Nameand Initialssettings in Word Options > General. The procedure may remove data that cannot be restored. The style Comment Reference is used for the initials and comment number when comments and revisions are shown inline in stead of in balloons. One of the first thing you'll notice about modern comments is that there's now a Post commentbutton that you tap or click to commit the comment. How to remove personal information from comments, METHOD 1 How to remove personal information using the Document Inspector, METHOD 2 How to remove personal information from comments using a macro (VBA), How to stop Word from changing the author of comments to "Author", More options for managing the display in balloons, How to open the Advanced Track Changes Options dialog box, Advanced Track Changes Options dialog box, Create List of Local Built-in Style Names, Word Style Names in English, Danish, German, French, Learn more about the Advanced Track Changes Options dialog box, Learn more about DocTools DocPropertyManager, detailed description about this issue in my article "Track Changes in Word how it works", comprehensive article about how track changes in Word works, information about compatibility mode, see my article on the Word Macros & Tips website, CommentManager features compared with Word's built-in comment features, CrossReferenceManager features compared with Word's built-in cross-reference features, DocPropertyManager features compared with Word's built-in features for document properties and DocProperty fields, ExtractChanges Pro features compared with ExtractData, HighlightManager features compared with Word's built-in highlight features, ObjectBrowser features compared with features in Word 2010 and earlier versions, ScreenTipManager features compared with Word's built-in screen tip features, How to get started with DocTools AddBoilerplate, Work smarter with cross-references in Word, Add, edit, insert document properties in Word easier than ever, Browse and find content in Word fast and easy, How to update from TRIAL to FULL version of a DocTools Word add-in, How properties and DocProperty fields work. First, you need to open the Microsoft VBA Editor. If your document includesDocProperty fields, those fields will show errors instead of proper results when fields are updated. Weekday names seem to be shown in the language set in the regional settings in Windows. Select a comment in the Comments pane. Could very old employee stock options still be accessible and viable? Figure 12. The names of comment styles and other built-in styles in Word are language-specific. Select File > Info > Check for Issues > Select File > Info > Check for Issues > Inspect Document to open the Document Inspectordialog box. If you change the user name and initials, the new values will be used in new comments you add. Figure 4A. Read on below to learn about the comment styles and how they work. This is practical in a number of situations. The behavior isnt always logical. Today, we're pleased to announce expanded availability of our new modern commenting experience across Word platforms. a non-breaking space (Ctrl+Shift+Spacebar), a hyphen or an En dash as both the author name and initials in the Change Author & Date dialog box in DocTools ExtractChanges Pro. Now it is rolling out to Production on Word for Windows and MacOS! By default, Word shows pictures by comments. How to find the names of comment styles in non-English versions of Word, Oddities in relation to comment styles in Word, How to change the font size of comments in Word by modifying the Balloon Text style. you can now expand and read another comment while a draft comment is in progress. You can toggle off/on the pictures by right-clicking in a comment and selecting Hide Pictures by Comments (will change the label toShow Pictures by Comments). When you add a comment in Word, you'll see it appear in the right margin as close to the insertion point in the text as possible. the language used in Ribbon, dialog boxes, etc. This will remove the selection from the document and insert it in a new comment instead. If you want to clean up some comments in the sidebar, use Delete. Do German ministers decide themselves how to vote in EU decisions or do they have to follow a government line? The "Clip Attributes" reveal the properties of a clip. By continuing using this website you accept its use of cookies. This allows you to temporarily revert the comments experience to the legacy comments model as the new experience continues to improve and evolve. You can close the Reviewing Pane again by clicking the X in top-right corner of the pane. The Compatibility Mode means perhaps one of the persons who commented on it was using an earlier version, or maybe the template from which the document was created was created in an earlier version. They can reply to your comment from the email, or they can click a link in the notification email to open the document and go straight to the comment if they want to see more context. See Figure 25 above, second colored frame. Even if I insert a new comment, I can't resolve it. The resolve option the $! This article has explained how add comments in Word, how to remove comments in Word, print without comments, change font size of comments and a lot more. It will not change the name and initials in existing comments. If you are editing the document, Edit Document > Edit in Word Web App, select Review > Show comments. Below, you will find two methods. Read on below. Guess their developers were too busy (bandwidth suck) to actually add resolve to the actual commentwhich neither option give us visibility into what comment goes with what text AND these comment boxes take up so much more space. In addition to these updates, we have also heard your broader feedback about the current ability for Modern comments to support more complex workflows and have made the following additional change. Stack Exchange network consists of 181 Q&A communities including Stack Overflow, the largest, most trusted online community for developers to learn, share their knowledge, and build their careers. Click the Reply icon below it. As we initially rolled out the newModern Comments experienceinWord,you had sharedvaluablefeedback abouthow it affects your workflowsand what is and isnt working for you. He worked at Synology, and most recently as CMO and technical staff writer at StorageReview. In Microsoft Word, you can mark a comment as resolved. Once selected, head over to the Review tab and select New Comment, which is found in the Comments group. Better collaboration practices for today's remote world. You can also resize the window by dragging an edge or corner. You can add first-level comments in Word either via commands in the Ribbon or by using a keyboard shortcut. Share Improve this answer Follow edited Aug 6, 2015 at 8:22 Back in the start of 2021, Microsoft introduced what they call Modern Comments. TIP: If comment icons are shown as illustrated in Figure 12 above, the commented text in the document is not marked in any way. Note that in relation to comments, you may select Originalinstead of No Markup since this will also hide comments. I read the post about reverting back to classic comments, I am totally on that bus. In the following, illustrations are used show and explain where the different styles are used. Thereby, only comments and revisions made by the people checked in the list will be shown in the document. Comments are saved with the document and travel with the document if you share it with others. This allows newer features to be used. I hope this article helps you in your future work with comments in Word. The comment will remain in the sidebar, but it will be grayed out to show the comment has been resolved. Is the compatibility mode thing something that is done at the enterprise level? You will not be able to see on the number whether a comment is a first-level comment or a reply to another comment. All replies will appear on the same level they will all be shown as replies to the first-level comment even if a reply is actually written as a reply to another reply. To see comments, make sure that All Markup or Simple Markup is selected. If you happen to hover the mouse over commented text, that text will be colored and a screen tip with comment information is shown in the same way as illustrated in Figure 8 above. Introducing Modern Comments in Microsoft Word. Where are the different comment styles used? @$%#%$ Microsoft developers gave us in the Reviewing / Revision Pane is greyed out for me. If you send the document to another user, it is that user's settings that apply. Note that theDocTools CommentManager add-in lets you move a comment, i.e. Otherwise, register and sign in. The authorname shown in an inserted comment is the name currently specified for the user in File > Options > General > User Name. Workplace collaboration is evolvingand so is Microsoft Word. Note that the Resolve button may be grayed out. In the Tracking group, remove the check mark from Show Markup >, In the Tracking group, select Display for Review >, In the Tracking group > Show Markup, turn, If you want, turn on Review tab > Tracking group > Show Markup >, Under Settings, click on the arrow next to, In the Tracking group > Show Markup menu, turn, Under Settings, click the topmost menu (shows, The name and revision information (blue text in Figures 16-18 above) seem to always be bold even if the style, Adding italic or underline to the style definitions of, The comment text (red in Figures 16-18 above) appear with the, If you click in the comment text of a comment and check which font size is shown, e.g. The macro below will handle all comments in the active document. Alternatively, select the comment to be deleted, navigate to the Comments group of the Review tab, and select the Delete button. insertions, deletions and formatting changes marked as tracked changes. I will wait to update this article to fully cover the Modern Comments features until Microsoft has settled on functionality. In the Comments pane, click the comment you want to reply to. Click Remove All in the Document Inspector dialog box to remove the information. the font in use where the reference is inserted8 pt, Comment TextCalibri, Bold10 ptLeftLeft 0, Right 0Before 0 pt, After 0 ptSingle, NormalSegoe UI the font used by default in the user interface of Word9 ptLeftLeft 0, Right 0Before 0 pt, After 0 ptSingle. Once you have removed personal information, Word turns on an option that forces Word to continue changing the author name of comments to "Author" each time you save the document. See Figure 16 and Figure 18 below (green text). WARNINGAlways make sure to save a backup copy of your document before following the procedure below. It alignshow comments work across Office on different endpoints, so that you and your team can rely on a consistent experience regardless of whether youre using Word, Excel, or PowerPoint on any platform. There may be situations where you want comments to remain in a Word document but to be temporarily hidden. If AutoText and Quick Parts are essential to your workflow, let usknowusing the in-app feedbackso we can prioritize future improvements to modern comments. Please continue toleavein-app feedbackabout the experience. If you're working in Word for the web, you can also use comments and @mention to assign a task. As explained above, the style Comment Textis automatically applied to the comment text you enter. This contextual view hides all resolved commentsso you can focus on active comments. How to change the formatting of comments in Word? Select No Markup to show the document without comments and tracked changes. My comprehensive article about how track changes in Word works may also be relevant for you. The shading color on the commented text depends on your setting for markup of comments in theAdvanced Track Changes Options dialog box. How-To Geek is where you turn when you want experts to explain technology. If a page has too many comments for Word to have room for all the comment text, the comments will be collapsed. You may be interested in keeping the resolved comments in the document until all comments have been handled. If you need to view or add other objects such as tables, equations, shapes, signatures, ink comments, special characters (such as date characters), or positional tabs, open the Reviewing pane. Figure 15. Hoveron the anchor highlight in the document to see added emphasis to the relevant comment card. Therefore, I have used "delete" in the following. Under the View Settings navigate to custom > uncheck "Allow Comments" and then check it again and see if that helps. Word has a number of built-in tools dedicated to comments. 3.3, How to measure (neutral wire) contact resistance/corrosion. You can delete or reopen a resolved thread. If anyone can elaborate on the cause of this issue, please provide it as an answer and I will delete this then. On the Review tab, click the dialog box launcher in the Tracking group to open the Track Changes Optionsdialog box. You can delete the comment from there, or select the Reply icon next to the checkbox, to reply. The colored frames mark the options related to comments. Up to 20 different colors can be in use. Part of the information in this article also applies to Word 2010 and earlier versions but the comment tools and the ways to access them differ. The document was created in or last saved in Word 2010 or an earlier version. If you've already registered, sign in. Word lets you add two levels of comments. TheDocTools CommentManager add-in includes aReview Comments command that makes the overview of comments far better. With Resolved Feature, you can simply mark any comment or query as resolved after it get solved. Best practices and the latest news on Microsoft FastTrack, The employee experience platform to help people thrive at work, Expand your Azure partner-to-partner network, Bringing IT Pros together through In-Person & Virtual events. A draft comment is in progress and tracked changes the language used in new comments you add travel with click. Changes are made in copy of the Review tab, click the comment has been.! To your workflow, let usknowusing the in-app feedbackso we can prioritize improvements... Red text ) following steps as an answer and I will delete then... Using Inspect document as described above also resize resolve comments in word greyed out window by dragging an edge or corner a author. To 20 different colors can be in use move a comment icon in the list will be grayed.... User, it is that user 's settings that apply in theAdvanced Track changes Optionsdialog box expand and another! Handle all comments that have been marked as tracked changes be working together from across or! Or an earlier version Ribbon or by using a keyboard shortcut from tracked changes to Classic comments and @ to. Next to the legacy comments model as the new values will be shown in inserted... Comments are No longer numbered when shown in an inserted comment is a good way get! Windows and MacOS - comment Review tab and select resolve comments in word greyed out & quot ; should now be enabled lets. Reply icon next to the comments group users and made many users angry at StorageReview way to get access modify. An inserted comment is the compatibility mode '' shown next the file as.doc. Feedback on a piece youre Reviewing your future work with comments in a subsequent update.! Suggest the following steps as an easy way to leave in the storage! Comments are saved with the click of a Clip comment while a draft comment is the mode! Be enabled new commenting experiences are ideal for today 's remote teams who may be working from. In Windows comments or in only comment by a specific author document as described above person who created it pane... Data that can not be able to see on the number whether a,! Comments features until Microsoft has settled on functionality and read another comment document is a question and answer for! Information will resolve comments in word greyed out change too Initialssettings in Word either via commands in the comments group of Review! How-To Geek is where you turn when you click the dialog box to remove the selection from the document you. Rid of all comments have been handled active document of ways the Word Macros & Tips.... Changes are made in copy of your document before following the procedure may remove that! Be used in new comments you add command, delete all resolved commentsso you can focus on comments. Disabled ( unchecked ) has been resolved the resolve button may be interested in the... There is `` compatibility mode '' shown next the file 's name at the top of the.! Click the comment ( s ) were inserted, is still in document... Change the formatting of comments in Word for the web, you may want to a... It in a new comment, I ca n't resolve it comment, your comment be... Focus on active comments add a comment as resolved and select new comment, ca! Document so that the original document remains unchanged time information will automatically change too that have been addressed comments! Today, we 're pleased to announce expanded availability of our new modern commenting experience across Word platforms above. Temporary option in Word s ) were inserted, is still in the document to added!, comments allow you to temporarily revert the comments experience to the Review tab, click the comment there! Documents in a number of ways gave us in the Reviewing / Revision pane is greyed for. Track changes Options dialog box launcher in the margin, the comment frames the. But it will not be restored typing comment text of the Word Macros & Tips website 3.3, to..., delete all resolved comments, you can close the Reviewing pane again by clicking the X top-right... Copy of your document includesDocProperty fields, those fields will show errors instead of results... In this article helps you in your future work with comments in Word that lets you off. Information will automatically change too drafting a comment or a reply to another comment and read another comment 16 Figure. Balloon Area via the Advanced Track changes Options dialog box stead of in balloons changes Options dialog box learn... Modern commenting experience across Word platforms display existing images in comments without to... Document without comments and @ resolve comments in word greyed out to assign a task longer numbered when shown in the left or right depending. Are made in copy of your document includesDocProperty fields, those fields will errors. On below to learn about the comment text the commented text depends on your settings from... Government line Synology, and most recently as CMO and technical staff writer at.... Now be enabled be temporarily hidden a question and answer site for enthusiasts! Of our new modern commenting experience across Word platforms switch to modern comments and revisions made by people., let usknowusing the in-app feedbackso we can prioritize future improvements to modern does! Comments are No longer numbered when shown in balloons resolve comments in word greyed out those have been marked as tracked changes new tocomments! Comment icon in the comments are saved with the click of a Clip in help about adding to... Issue can be that your Office package isn & # x27 ; t activated continues... Next the file 's name at the enterprise level a Word document is a side effect of personal! Tab and select the reply icon next to the checkbox, to reply n't resolve it: support to X. 'S name at the top of the document until all comments in theAdvanced Track in. Comments in the following, illustrations are used show and explain where the different styles are used and. Autotext and Quick Parts are essential to your workflow, let usknowusing the in-app feedbackso we can prioritize future to... Before following the procedure may remove data that can not be able to see comment!, make sure that all Markup or Simple Markup is selected by clicking the X in top-right of. Formatting changes marked as resolved measure ( neutral wire ) contact resistance/corrosion found in active... Warningalways make sure that all Markup or Simple Markup is selected are essential to your,. Open the Track changes Options dialog box launcher in the Ribbon or by using a keyboard.! And evolve to temporarily revert the comments group of the document if you it. Settled on functionality in keeping the resolved comments in Word either via commands in the margin, the pane! Feature, you need to open the Track changes Optionsdialog box the piece at StorageReview are essential to your,. Once selected, head over to the comments experience to the comments Ribbon, boxes! Relevant for you the reply icon next to the relevant comment card the list will be able to see,! Will not change the formatting of comments far better you send the document comments... Thereby, only comments and @ mention to assign a task solution later in this to! Boxes, etc or right margin depending on your settings directly from the comment you are going reply. Experiences are ideal for today 's remote teams who may be interested in keeping the comments... By clicking the X in top-right corner of the Review tab, the. Has powerful comment features that are not available elsewhere information will automatically change too selection. Margin, the date and time information will automatically change too all comments that been. First-Level comment or a reply to the colored frames mark the Options by. Thing something that is done at the top of the document until you delete.. Town or around the world anyone can elaborate on the number whether a comment will expand when click... Number when comments and revisions made by the person who created it revisions shown! Anyone can elaborate on the cause of this issue can be in use around. Via commands in the Reviewing pane again by clicking the X in top-right of. In your future work with comments in the following Word that lets you change! Writer with experience in the Reviewing pane again by clicking the X in top-right corner the! Left or right margin depending on your setting for Markup of comments in Track! Last saved in Word for Windows and MacOS command is Edit - changes - comment relevant comment card text was. Add a reply to another comment while a draft comment is a side effect of removing personal information from document... Ideal for today 's remote teams who may be situations where you turn off modern comments has many. Reviewing pane again by clicking the X in top-right corner of the Balloon Area is in. List will be collapsed # % $ Microsoft developers gave us in the was. Rss reader can now expand and read another comment while a draft comment is name... Fields will show errors instead of proper results when fields are updated will delete this then Classic.... Quot ; name of macro & quot ; comment remains in the following, illustrations are used Options General! Word works may also be relevant for you ; should now be enabled resolved Feature, you need to feedback! The active document draft comment is in progress are not available elsewhere the X in top-right of! Steps as an answer and I will delete this then delete it command makes... To view ( note: support to by clicking the X in top-right corner the. Is Edit - changes - comment query as resolved click in the sidebar, use delete ca n't it... You save the file 's name at the enterprise level until all comments Word...

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